Part 2: Office Move
Section 2
Question 11-20
Questions 11-16
Choose the correct letter, A, B or C
Moving Office
11 What reason does the manager give for moving to a new office building?
A to have more space
B to pay less rent
C be in central location
12 What is best about the new office building?
A the air-conditioning system
B the amount of natural light
C the low level of noise
13 When will the office move take place?
A after the sales conference
B after the end of the tax year
C after the annual holiday period
14 What information about the new location is already on the company website?
A where to park
B places to eat
C public transport
15 What practical thing must staff do now?
A give details of damaged furniture
B throw away unnecessary papers
C take home personal items
16 staff will need to put folders containing confidential details
A into packing boxes
B into grey plastic bags
C into new filing cabinets
Questions 17 and 18
Choose Two letters, A-E
Which TWO things do people often forget when lifting heavy things?
A keep your head up
B do not bend your back
C do not lean to one side
D use handles
E stand with feet apart
Questions 19 and 20
Choose TWO things should staff do when moving papers?
A wears face mask
B open windows
C wear gloves
D take
prequent breaks
E drink plenty of water
Key
- C
- B
- A
- B
- A
- B
- C
- D
- C
- E
Transcript
Manager: Thank you for coming to today’s meeting everyone. I’d like to give you some information about moving to our new office building so that you know what the plans are.
Reasons for Moving and Office Features
Manager: So first, let me explain why we’re moving. Even though we’ve taken on quite a few new employees over the last year, we still have plenty of space here, but the problem is where we are. But we’ve now found the perfect place in the city centre. Originally, we chose this building in the suburbs because the rent was much cheaper, but our clients aren’t always keen on coming out here.
I visited the new office last week, and I’m pretty sure that you’ll find the greatest advantage is the huge windows. I’m not sure we’ll need desk lamps at all. Of course, we’ll have everything checked out to make sure we can control the temperature of each office, and we may have to put some room dividers in some offices so that you’re not disturbed by your colleagues’ conversations.
Move Timeline and Information
Manager: We’ve just set a date for the move. The finance department wanted us to wait until after the end of the tax year, April, but we’ve decided to move earlier. As soon as the sales conference is over in January, we’ll move. That’ll give us plenty of time to organise everything before you start taking your annual holidays.
We’ve already put quite a bit of information about the move on the company website, like restaurants and cafes around the new office, but we’re still checking bus routes and things like that, so transport information will be up by next Monday. Another thing still to get confirmed is which car park we can use and how many people can use it.
Employee Action List
Manager: OK, let’s move on to some practical things you have to do now.
- Desks and Chairs: We need to find out how many new desks and chairs to order, so could you make a list of any of the ones you use that are scratched or broken?
- Confidential Documents: All documents containing non-confidential information can go into the general packing boxes, but when it comes to documents containing confidential information, you’ll need to put these in special bags. You’ll be given grey plastic ones for this. So one thing to do now is go through your filing cabinets and identify which folders are confidential.
Safety and Health Tips
Manager: Now, to help you prepare for the move, I’d like to talk about lifting heavy things.
- Lifting: You shouldn’t really have to do this because a removal company will be used, but you might want to move a box out of your way or something. It’s surprising how often people don’t remember to use the handles on the boxes, although they all have them. The leaflet explains that you should keep your back straight and your head up when lifting, and it also tells you to stand with your feet firmly on the ground and a little bit apart. But the leaflet emphasises the importance of not twisting to the left or right once you’ve picked something up, and if you’re like me, that’s easy to forget.
- Paper Safety: If they’ve been stored for a long time, they can get mould on them, a sort of fungus, and as soon as you start moving them, the fungus gets disturbed. I suggest you use the gloves that we’ll provide. We’ll also get some face masks, but we’ve been advised that these shouldn’t be necessary. What you should do is drink one or two litres of water a day, that’s essential. Often the best time to do this sort of work is after your afternoon break so that you can leave the building soon afterwards.
Manager: Now are there any questions?
